Intercompany Reconciliation

This is a core strength of the agent. It is designed specifically for heterogeneous environments. Using a combination of APIs and secure data connectors, the agent extracts the necessary transaction data (payables, receivables, etc.) from each entity's source system, regardless of the underlying platform. It then standardizes the data into a common format for matching.

It applies multi-level rules that you can configure, such as matching on Invoice Number, PO Number, Amount, and Date. For cross-currency transactions, it can apply the correct foreign exchange (FX) rates for a specified period to validate matches. You can also define matching tolerances to handle minor rounding differences.

The agent creates a complete, unchangeable audit trail for the entire process. This captures every event like: when data was extracted, which rule was used for a match, who was notified of a discrepancy, and who approved the final adjustment. This provides auditors with a transparent, easily verifiable record, strengthening your SOX compliance.

No. To maintain strict financial control and segregation of duties, the agent suggests the necessary journal entries. These suggestions, complete with all supporting documentation, are routed to an authorized reviewer (e.g., a Senior Accountant or Controller) for validation and approval before being manually or automatically posted to the respective ERPs. You always maintain control over what gets posted to your ledgers.

Implementation is a structured process, typically taking 4-6 weeks, depending on the number of entities and ERP systems. The process includes:
Discovery: Mapping your entities, ERPs, and current intercompany processes.
Configuration: Setting up data connectors, defining initial matching rules, and configuring resolution workflows.
Testing: Running a pilot with a subset of entities to validate the process.
Go-Live & Training: Rolling out the agent and training your teams.

The agent provides reports that give management insight into the intercompany process, including.
Reconciliation Status: A high-level view of matched vs. unmatched balances across all entities.
Discrepancy Aging Report: Highlights unresolved items by age and value, showing who is responsible for resolving them.
Resolution Cycle Time: Tracks the efficiency of your teams in resolving mismatches.

The agent is designed to automate the process, not the negotiation. When a complex issue arises, the agent acts as a facilitator. It provides all the relevant data to facilitate discussion and agreement on a resolution. This ensures that human judgment and business context are applied where they are needed most, while the agent handles the operational legwork.